Chief Officer


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Queen's Park Comm Council

Chief Officer

Job description

Role: Chief Officer
Grade: LC3 (37-41)
Responsible to: Council, reporting to the Chair on a day to day basis.
Responsible for: Community Development Officer, volunteers and any other staff.
Hours: 30 per week. You need to be flexible, as the work can include evenings and weekends. You will be required to attend Council and committee meetings which normally take place on Wednesday evenings.
Annual Leave: 21 working days plus two statutory days and normal public and bank holidays. After five years’ service an additional 4 days’ leave will be awarded.

General Description: This role has a number of important formal as well as some less formal aspects. It incorporates the role of Clerk to the Council and Responsible Finance Officer. It combines a high degree of responsibility for legal and financial processes with a deep involvement with community life.

The Chief Officer will be:
- the Proper Officer of the Council and as such under a statutory duty to carry out all the functions, and in particular to serve or issue all the notifications required by law of a local authority’s Proper Officer;
- responsible for ensuring that the instructions of the Council in connection with its function as a local authority are carried out;
- expected to advise the Council on, and assist in the formation of, policies and projects, and in particular to produce all the information required for making and implementing effective decisions;
- accountable to the Council for the effective management of all its resources and will report to them as and when required.

The Responsible Finance Officer is the Council’s designated officer responsible for section 151 of the Local Government Act 1972 (financial management).

General requirements of the post
- To lead Queen’s Park Community Council in the next stage of its development. Now five years old, London’s first and only community (parish) council has embedded itself locally, and needs to build on the foundations laid in its early years.
- To ensure the Council complies with all statutory governance legislation.
- To advise Councillors of any forthcoming changes that might impact upon the Council and the people of Queen’s Park.

Duties and responsibilities

The Chief Officer will:
- ensure that statutory and other provisions governing or affecting the running of the Council are observed, and that its obligations for Risk Assessment are met;
- prepare, in consultation with members, agendas, reports and minutes for meetings of the Council and committees, including the Annual Community Meeting; and submit draft minutes of each committee and Council meeting to the Chair of that meeting within nine working days.
- deal with the Council’s correspondence;
- study reports and other data relating to activities of the Council. Where appropriate, collect additional relevant information and produce reports;
- draw up both on his/her own initiative and as a result of suggestions by Councillors proposals for consideration by the Council, and advise on practicability and likely effects of specific courses of action;
- ensure delivery of assigned projects within agreed budgets and timescales working with contractors, local organisations, volunteers and members of the community as appropriate; and manage contracts on behalf of the Council;
- liaise with Westminster City Council and other outside organisations;
- supervise any other members of staff as their line manager and undertake all necessary activities in connection with the management of salaries and conditions of employment;
- monitor the implemented policies of the Council to ensure they are achieving the desired effects and where appropriate suggest modifications;
- be responsible for all press, marketing and publicity matters within the Council’s agreed policies and working with the appropriate working group(s);
- in consultation with working groups, co-ordinate civic events and activities, representing the Council as required; and represent the Council as required at other local events;
- ensure the Council is accountable and complies with current financial legislation, and manage all financial procedures including insurance;
- manage the risks involved in raising and spending public money, and provide the financial information which the Councillors need in order to make sound budget decisions;
- work with Councillors and working groups to identify funding opportunities;
- receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met; issue invoices and ensure payments are received;
- prepare the draft budget giving figures for last year, the current year and next year;
- complete the Council’s precept request and maintain associated documentation;
- keep financial records that are regularly balanced and reconciled with bank statements (usually every month);
- prepare the end-of-year accounts and in liaison with the internal auditor, present the annual return and accounts to the Council, and sign the statement of accounts on the annual return;
- bring to Council’s immediate attention any comments from internal or external auditors;
- ensure VAT claims are submitted within required timescale;
- attend training courses, seminars and conferences as appropriate;
- continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council.

As a term of employment the post holder may be required to undertake such other duties as may be reasonably required in the post.

Review: This job description is not exhaustive and shall be reviewed on an annual basis. It may be modified from time to time with agreement.

Person specification


The role requires rigorous adherence to the regulations of governance, combined with a creative interest in civic involvement and community development in a diverse, low income urban area.

People can become passionate about local interests, and we regard this as wholly desirable. But the role requires resilience and cool-headedness under pressure, and the ability to nurture relationships for the long-term benefit of the residents of Queen’s Park.

You will be expected to espouse and represent the Council’s core values, which are as follows:
- Equality, fairness and social justice
- Community collaboration and co-operation
- Environmental sustainability
- Civic, social, and economic empowerment
- Council transparency and inclusion.

Working style and approach
- Ability and confidence to work on own initiative to resolve issues within an appropriate timescale.
- Ability to work under pressure and time deadlines.
- Readiness to respond to unexpected calls on your time; and to give time to others when appropriate.
- Attention to detail while appreciating the wider picture and longer-term.

Understanding of local government
- A clear understanding of local government at this tier in order to ensure the council makes its decisions in an open and transparent way.
- Ability to demonstrate political sensitivity and awareness.
- Commitment to the democratic processes of local government.
- Knowledge of legal issues relating to local councils.
- Awareness of data protection regulations and appreciation of their importance for local councils.
- Ability to relate to and gain the confidence of all elected members; together with the confidence to direct them in their roles and responsibilities.
- Ability to maintain effective working relationships with all councillors and other partners.
- Experience of partnership working at the local level.

- Knowledge and experience of local council financial procedures.
- Experience in identifying funding opportunities and applying successfully.
- Ability to use an appropriate accounting package (the Council uses the RBS Alpha accounting system) and Microsoft Office in the workplace.

Relationships and communication
- Persuasive and confident communicator orally and in writing when addressing complex matters.
- Good interpersonal skills.

Other requirements
- Minimum of 5 GCSE’s A-C including maths & English (or equivalent).
- Holding the Certificate in Local Council Administration (CiLCA) or willingness to undertake qualification within six months.
- Ability and willingness to attend Council-related events during working hours, in the evenings and at weekends.

To apply for this role you will need to download and complete an application form which you can find here -

Interested applicants are invited to send their application to SSALC by noon on Monday 3 rd June 2019. Interviews will take place on Wednesday 12th June 2019

Completed application forms should be sent to: [email protected]

Applicants will need to confirm that they are entitled to work in the UK. In respect of qualifications, original certification will be required.