Finance Administrator


20 – 30k GBP


South East

[Apply by]


Four Day Weeks





Hours: Full-time or part time (at least 3 days per week)
Reporting to: Finance Manager
Salary: £20,000-£24,000 (pro rata, dependent on skills and experience)
Location: Oxford office
Application deadline: Wednesday 1 January (midnight)
Interviews: Wednesday 8 January

Like working with numbers and have an eye for detail?

Have good communication skills and enjoy being part of a vibrant team?

Want your work to help vulnerable children and the Christians supporting them around the world?

We are looking for a new Finance Administrator to join our team, following an internal promotion. You will assist the Finance Manager in the running of the finance department, administering all day-to-day income and expenditure transactions.

You will be responsible for Viva’s global accounting entries and bookkeeping, based in our Oxford office but working closely with our US, Hong Kong and Uganda offices.

This is either a part-time or full-time position (22.5-37.5 hours per week) dependent on the successful candidate’s preference. The full time salary is £20,000-£24,000 (depending on experience).


Viva is inspiring lasting change in children’s lives through the power of collective action because we have a vision to see children safe, well and fulfilling their God-given potential.

We believe that a network of churches and community organisations, locally focused and united in purpose, is the best possible vehicle for bringing lasting change for children.

We are reaching over 2 million children in 27 countries through our 38 partner networks, which comprise over 4,000 churches and community organisations. Go to our website at to see more of our work or to read stories of lasting change in children’s lives.

Job Purpose

To assist the Finance Manager in the running of the Finance Department, administering all day-to-day income and expenditure transactions. To take responsibility for Viva’s global accounting entries and bookkeeping.

Key Responsibilities

- Primarily responsible for all Viva bookkeeping and banking matters.
- To manage purchase and sales ledgers including creating invoices for sales and office rental payments.
- To process all transactions to the accounts system in a timely manner and file all related paperwork.
- To manage and process payments by the organisation (e.g. direct debits, electronic transfers).
- To liaise with bookkeepers in the US, Hong Kong and Uganda in the processing of transactions to the accounting system.
- Process foreign transfers including transfers to overseas offices. Requests to be monitored against budgets, prepared for authorisation by the Head of Network Development and then processed.
- Monitor spending on grants against budget and ensure that appropriate systems are in place so that expenditure is correctly assigned to grants and can be demonstrated to the donor.
- To manage credit and debit card payments to and by the organisation.
- To manage and process petty cash payments and receipts.
- Ensure the QuickBooks system is reconciled on a monthly basis – reconciling to bank statements, trade creditors and debtors, and dealing with posting errors etc.
- Process expense claims and invoices, in a timely and accurate manner, aligned to internal controls and processes.
- To administer the generation of Gift Aid claims.
- Champion accuracy in coding.
- Oversee the VAT operations and prepare the quarterly VAT Returns for Finance Manager sign off
- Produce weekly bank balance reporting
- Various other finance/admin tasks as required (e.g. payroll administration, filing).

Personal Specification

(E) Essential (D) Highly desirable

Experience and Knowledge
- Sound bookkeeping, sales ledger and/or purchase ledger clerk experience (E)
- A relevant accounting/bookkeeping qualification, for example AAT (D)
- Good knowledge and experience of QuickBooks or other accounting packages (E)
- Excellent Excel skills (E)
- Electronic banking experience (D)
- Experience of working in the charity sector (D)

Skills and Aptitudes
- Good numerical skills (E)
- Excellent attention to detail (E)
- General computer literacy (E)
- Ability to work under pressure and meet deadlines (E)
- Good interpersonal and communication skills (written and verbal) (E)
- An ability to plan and prioritise (E)
- Able to work well with people of different cultures and nationalities (E)
- Excellent IT Word and Excel skills (E)
- Self-starter (E)
- Able to use initiative (D)

General Qualities
- Identification with and sympathy for the Christian aims and values of Viva (E)
- A positive outlook, self-motivated, pro-active and flexible (E)
- Team player (D)
- A heart for “children at risk” (D)

Terms and Conditions of Employment

This is either a full time or part time role (dependent on the successful candidate’s preference) for Viva, located at its Oxford offices in the UK. Any offer made will be subject to the receipt of satisfactory references. The appointment will be confirmed, subject to a satisfactory six-month probationary period. Annual performance appraisals are undertaken. It is a requirement of all staff to be familiar with the contents of the Staff Manual, including the Values and Code of Conduct of Viva and to comply fully with the policies contained therein together with our Safeguarding, Child Protection and Data Protection Policies.

Holiday: 33 days per annum, including office closure and 8 public holidays, pro rata
Pension: Auto enrolment into pension scheme
Sick Pay: In accordance with internal policies and the requirements of SSP

The closing date for applications is midnight on Wednesday 1 January. Interviews will be held on Wednesday 8 January 2020.

To apply for this role please download and complete the application form via the apply button below.