Senior Events Officer
Four Day Weeks
Centre for London
Do you want to help deliver major events that tackle London’s biggest challenges?Centre for London is a think tank and a and charity focused on London’s critical challenges.In this role you will lead delivery of our flagship event, The London Conference, as well as developing and delivering other large and medium scale events. Working with the Events and Development teams, you will plan, deliver and fundraise for high-level conferences for London’s government, business and civic leaders, experts and citizens.
Through this opportunity you will gain a better understanding of how urban policy is created and shaped in a global city, how a successful events programme is run, as well as learning what is required to find and steward donors.
This role would best suit someone who already has a good level of experience in event management and is able to take on a high level of responsibility for projects.We will be ramping up our delivery of conferences in 2020-2021, so experience delivering large scale events is strongly desired. We don’t ask that you are an expert in London policy issues –though some understanding of would be helpful –but you will need to be able to learn quickly, think creatively and communicate effectively.
This is either a four day or full-time role; we are supportive of flexible working. Full details of the role can be found in the job description. If you meet the criteria in the person specification and are excited about this opportunity, we’d love to hear from you. Unfortunately, we cannot accept applications from people without the right to work in the UK.
Centre for London
Centre for London is a politically independent think tank and charity focused on solving London’s critical challenges. Through its research and events, the Centre acts as a critical friend to London’s leaders and policymakers, promotes a wider understanding of the challenges facing London, and develops long-term, rigorous and radical solutions for the capital.
About our culture
We are a small charity with twenty members of staff. Everyone is passionate about London and committed to making it a better city.We have a friendly, fun and collaborative team culture.We invest in our team to help them succeed; offering on the job support and opportunities for development of your skills, both formally through training (learning lunches, whole team and individual training) and informally through experience and shadowing.
We celebrate London’s rich and diverse culture and we want our team to reflect the city we serve.We especially welcome applications from women, and people from minority ethnic and/or less advantaged backgrounds.We want to do this because we know more diverse organisations are stronger and that our work will be strengthened.We value the ideas and input of every team member and we regularly hold team-wide sessions to give everyone the opportunity to shape our future work.
We’re a London Living Wage and an equal opportunities employer -an ethos which also in forms our work. We make employment decisions by matching organisational needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. Ours is a workplace where you can be yourself and achieve success based on merit.
We also know that there’s much more to life than work. Our flexible hours policy allows staff to make sure work fits around their personal lives. This ideally is a full-time role, however we would be open to applications from people who would like to work part time or to people applying as a job share. Benefits include 25 days holiday per year (plus extra days during office closure between Christmas and New Year), a contributory pension, cycle and savings schemes, childcare and eye care vouchers. All staff have access to an Employee Assistance Programme, and we have an organisational commitment to promoting good mental and physical health. Our support for working parents and those with caring responsibilities includes enhanced maternity pay (12 weeks at full pay), enhanced provision for supporting partners (three weeks leave at full pay), and we encourage shared parental leave.
People who have worked with us for more than two years may also be able to take career breaks of up to six months, giving them time for personal or professional development, or to simply take an extended holiday.
It’s the perfect time to join the team to help us make a difference for London at a critical time.
Salary: £25,000to £28,000(pro rata if part time)
Location: Hatton Garden, London
Hours: 30 or 37.5 hours per week; flexible working will be considered
Reports to: Head of Events
To work with colleagues to plan and deliver the major events that address London’s critical challenges based on Centre for London’s research and ideas, ensuring excellence in delivery.To work closely with the development team to cultivate relationships with donors and other funders for major centre for London events.
Key responsibilities include:
• Coordinate the design, coordination and production of major conferences and other events–including developing funding proposals, shaping on-stage content, securing speakers, creating guest lists,scouting and securing venues, meeting with funders, composing invitations (in Mailchimp) and administering responses (in Salesforce).
• Lead delivery of the smooth running of events including event logistics.
• Liaise with speakers, sponsors, venues, stakeholders and contractors.
• Compose copy for the website,briefings and social media.
• Work with the communication team to coordinate media involvement and marketing/promotion of events.
• Recruit and train events staff.
• Develop new ideas for Centre for London’s events programme, and bring them to life.
Development and Fundraising
• Work with the development team to ensure the smooth delivery of sponsor benefits and communicate regularly with sponsors.
• Work with others to develop and fundraise for the events programme including researching sponsors, speakers and exhibitors,developing ideas for events and preparing fundraising proposals.
• Proactively research and identify suitable organisations interested in the Centre’s work through incisive prospect research and helping to formulate and deliver strategies for engagement.
• Maintain and improve CRM Salesforce through adding new contacts, data cleaning, coding contacts for relationship management and proactively suggesting improvements.
• Contribute to impact reports for funders and assist in the production of the annual report
General Responsibilities and Duties
• Conduct the duties of the job description in accordance with the operational policies of Centre for London, including but not limited to the diversity policy and code of conduct
• Maintain good working relations with trustees, staff, volunteers and other stakeholders
• Present the organisation in an appropriate and professional manner to its stakeholders
• Contribute to the development and growth of the organisation through working in accordance with its wider objectives, corporate philosophy and values.
• Assist at Centre for London events outside of normal working hours as necessary
• Undertake any other reasonable duties as may be required
Applicants be passionate about London and must show commitment to the mission of Centre for London; to develop new develop new solutions to London’s critical challenges and advocate for a fair and prosperous global city.
• Experience running conferences and/or large events with significant experiences delivering events logistics including venue selection and booking, working to budgets,managing catering, AV and event staff.
• Experience working with stakeholders to collaboratively plan event content, including determining key questions and selecting speakers
• Excellent verbal and written communication skills in a variety of contexts, e.g. composing event copy and speaker invitation letters, preparing event briefs,speaking with prospective and existing funders.
• Experience managing relationships and communicating with funders, VIP stakeholders.
• Experience in fundraising, particularly from corporates,an advantage.
• Awareness of London policy, networks and government, and how to effect change in policy making and practice an advantage
• Alternatively, relevant experience in a related field
Competencies and attributes
• Highly organised.Creating clear plans and managing delivery challenges. Able to balance and prioritise multiple tasks, often to urgent and competing deadlines.
• Excellent attention to detail.Accurately record, recall and execute details such as sponsor requests, names and titles of key stakeholders, venue requirements and other details.
• Professional and confident communication skills (written and verbal). Able to liaise with senior people (e.g. speakers, chairs, sponsors)and sharing creative ideas
• Excellent customer service skills and ability to assist with high level event attendees and stakeholders,anticipating their needs.
• Ability to adapt and learn quickly.Able to show initiative and adapt quickly to new challenges.
• Strong IT proficiency,including MS Office, Salesforce, MailChimp and WordPress CMS.
• Ability to follow guidelines and procedures to comply with the Institute of Fundraising Code of Practice; maintain confidentiality and work with financial data and personal data within ICO and GDPR regulations framework.
• Excellent team player
• Please follow this link to complete the application information
• Then email your CV and cover letter to with the subject line ‘Senior Conferences Officer’ and using your ID code (not your name).
Your application should show how your experience and achievements to date would make you a suitable candidate for this role (no more than three pages total). Your application should be saved as a single PDF with your application ID as the title.
Please note, applications will only be submitted when the form has been completed and your pdf received via email.
Deadline – 9am on Monday 13th January 2020
Expected interview dates – 22nd and 23rd January.