Senior Fundraising Executive


20 – 30k GBP


East of England

[Apply by]


Four Day Weeks



Cambridge PPF

Senior Fundraising Executive Job Vacancy

Salary circa £35,000
Based at Wandlebury Country Park, Cambridge CB22 3AE.
Closing date: 10am on 16 September 2019

This is a fantastic opportunity for an experienced major gifts fundraiser to help us increase our income from trusts and foundations, major donors and legacies.

About Cambridge Past, Present & Future

Cambridge Past, Present & Future is a local charity that cares about Cambridge and its green landscapes:

We protect the green setting of Cambridge and its most valuable landscapes and we are working to enhance and connect them for people and nature.

We inspire people of all ages to get outdoors and help them to enjoy, learn about and get involved with their local environment, heritage and culture.

We help to protect, celebrate and improve the important built heritage of the Cambridge area.

We own and care for Wandlebury Country Park, Coton Countryside Reserve, Bourn Windmill, Hinxton Watermill and Cambridge Leper Chapel. We deliver a busy schools and public events programme. We were founded in 1928 to preserve the beauty of the historic city of Cambridge and its countryside setting and we work hard to influence the planning and development of the greater Cambridge area.

We are a team of 12 staff (5 full and 7 part-time) supported by over 100 volunteers and assisted by contracted field teachers, advisors and service providers.

The Opportunity

This is an exciting time to join our charity, Cambridge is changing rapidly which poses threats and opportunities for the environment, heritage and quality of life. In recent years we have been working hard so that we can help to address issues such as biodiversity loss and climate change. Right now, the work of our charity is needed more than ever before and we need the financial resources to be able to step up and make a difference.

This is a fantastic opportunity for an experienced major gifts fundraiser to help us increase our income from trusts and foundations, major donors and legacies.

Committed to our causes, you will use your relationship management skills to strengthen existing funding relationships and use your research and networking skills to identify and cultivate new opportunities. Your excellent written and development skills will enable you to work with colleagues to turn their visions into compelling proposals.

You will be an effective worker with an eye for detail who can use your experience to fulfil the administrative and reporting requirements of the funds you are helping to raise.

You will use your excellent communication skills to prepare and present reports and updates about our fundraising work to a range of audiences, including trustees, management team, staff and volunteers. Your knowledge of the UK fundraising sector and your CPD will ensure that we deliver an excellent donor experience.

This is a new role but you will not be starting from scratch, you will inherit the charity’s current contacts, donor relationships and fundraising systems and you will use your experience to help improve them over time.

Initially, you will be the charity’s only dedicated fundraiser but you will be supported in your work by the CEO, trustees, volunteers and external advisors. Our ambition is to develop a small team who can work with you to broaden the scope of our fundraising work. This could involve appointing additional staff or contractors, with the potential for line management responsibility (if desired).

You will be joining a small, friendly and committed management team where you can make a difference and your work will have an impact.

Our office is in an 18th century building overlooking the beautiful Wandlebury estate. Wandlebury is located on top of the Gog Magog Hills just south of Cambridge

Terms & Conditions

Start Date: As soon as possible

Contract: Permanent

Probation Period: Six months

Salary: circa £35,000 per annum, dependent on experience

Location: Wandlebury Country Park, Cambridge CB22 3AE. Some home working is also possible.

Hours: Full-time preferred but we are very happy to consider flexible working arrangements to accommodate work-life balance. Full-time is 37.5 hours per week. There will occasionally be evening and week-end working for which time off in lieu is given.

Benefits: 33 days annual holiday entitlement pro rata, includes allowance for Public/Bank Holidays. We currently provide a pension contribution of up to 5% of gross pay.

Job Description

Job Title: Senior Fundraising Executive

Main Purpose: A key member of the Management Team, the postholder will coordinate all fundraising activity and own the charity’s fundraising targets.

Reports to: Chief Executive Officer (CEO)

Direct reports: Any support staff, consultants and volunteers working on fundraising.

Key responsibilities and deliverables:

1. Achieving Fundraising Targets

- Work with the CEO and Trustees to agree fundraising activities that will achieve the annual fundraising targets required to support the charity’s core costs and specific projects.
- Own the fundraising targets and prioritise your time and the charity’s resources to achieve them.
- Secure sufficient support from volunteers and colleagues to be able to meet fundraising targets.

As the dedicated fundraiser for a local charity, this role potentially covers the full range of fundraising opportunities, including trusts and foundations, major donors, corporate giving, individual/community giving, legacies, membership, etc. The extent to which any type of fundraising is pursued will be determined by the fundraising strategies adopted and the resources that can be secured to assist with this work.

The initial focus for this role will be fundraising from trusts and foundations, major donors and legacies. Our ambition is to develop a small team who can work with you to broaden the scope of our fundraising work (line management responsibilities if desired).

Main focus - Fundraising from trusts and foundations

- Research and identify opportunities, developing appealing and robust propositions in line with the charity’s aims and working closely with colleagues to prepare and submit applications.
- Fulfil administration and reporting requirements from successful applications.
- Cultivate and manage a portfolio of Trusts and Foundations ensuring individual accounts are managed effectively with both the funder and CPPF requirements met.

Main focus - Fundraising from major donors

- Develop appealing funding propositions.
- Research and identify potential major donors and arrange suitable approaches to them, either yourself or supporting CEO/trustees/project staff to do so, as appropriate.
- Working with CEO and trustees, provide an exceptional level of customer care in building and nurturing close relations with potential and existing donors. Ensure that donors whose relationships you manage are stewarded in an exemplary fashion, receiving timely and evidence-based reports about the projects and activities they are supporting and maintaining regular contact as appropriate.
- Develop and maintain a successful Patron Club or similar major donor support scheme (including organising relevant events or activities).
- Fulfil any administrative or reporting requirements associated with major donors.

Main focus - Memorial fundraising and legacies

- Develop and promote appealing memorial and legacy giving opportunities.
- Fulfil any administrative requirements associated with memorial and legacy fundraising, including co-ordinating with co-beneficiaries and ensuring that funds pledged are received and any spending restrictions communicated to colleagues.
- Where necessary, work closely with or support colleagues to develop and deliver bespoke memorial features (eg memorial benches).

Supplementary activity - Fundraising from business and corporates

- Develop appealing funding propositions.
- Research and identify potential businesses and arrange suitable approaches to them, either yourself or supporting CEO/trustees/project staff to do so, as appropriate.
- Working with CEO and trustees, provide an exceptional level of customer care in building and nurturing close relations with business supporters.
- Develop and maintain a successful corporate membership/giving scheme (including organising events or activities).
- Fulfil any administrative or reporting requirements associated with corporate donors.
- Liaise with the CEO and trustees to ensure that any corporate donations are appropriate and do not conflict with the aims of the charity.

Supplementary activity - Fundraising from individuals and community giving

- Research, develop and deliver opportunities that will encourage and enable the local community to support CPPF’s work (eg events, sponsored activities, appeals, fundraising campaigns, collecting boxes, etc).
- Fulfil any administrative or reporting requirements associated with community giving, including maximising Gift Aid.

Supplementary activity - Membership recruitment

Responsible for the recruitment and retention of ordinary members of the charity to achieve annual targets for membership subscriptions.

- Undertake research to understand our target audience and how best to target market them.
- Develop and deliver marketing activities to recruit new members (eg social media, online, marketing material, advertising, recruiters, training/supporting colleagues and volunteers, attending events, promotional offers, etc, etc).
- Undertake research to understand why members leave in order to inform member engagement.
- Develop and deliver member engagement to encourage retention of members, working closely with colleagues.
- The administration of membership is carried out by CPPFs finance and admin team; Work with them to ensure that their work supports the overall aim of recruiting and retaining members and maximising subscription income (eg through Gift Aid).

2. Recruiting and Managing Fundraising Volunteers and Staff

- Develop volunteer roles to support the charity’s fundraising work and, working with the Volunteer Co-ordinator, CEO and trustees help to recruit suitable volunteers.
- Be responsible for organising and supervising fundraising volunteers, adhering to relevant CPPF volunteer policies and procedures.
- Motivate, support and train fundraising volunteers to ensure that they maximise the help they give to the charity, that they are retained and that they comply with relevant CPPF policies and procedures.
- Where there is a business case, develop staff roles to support the charity’s fundraising work and carry out recruitment, working closely with relevant colleagues/trustees.
- Responsible for line management of any fundraising staff, adhering to relevant CPPF policies and procedures. Carry out regular supervisory meetings, annual appraisals and mid-year reviews.
- Motivate, support and train any fundraising staff to ensure that they achieve their targets and that their abilities are maximised to help the charity, and that they comply with relevant CPPF policies and procedures.

3. Fundraising & Communications Support Services

Responsible for developing and maintaining effective systems to support the fundraising functions of the charity, for example:

- Database(s) of existing and potential donors and supporters.
- Filing systems (electronic and paper).
- Desk-top publishing software.

4. Financial Management

With the CEO, discuss and agree an annual budget for fundraising. Work within this budget and seek to maximise the funds available and ensure best value for money.

5. Reporting

- When requested, prepare accurate, succinct and easy to understand reports for the CEO, Trustees or Finance Committee on the charity’s fundraising work. This will include tracking and measuring performance against targets.
- When requested, attend relevant meetings to give presentations or reports.
- Attend Team Meetings and report on the charity’s fundraising work to staff and volunteers.

6. Policies and Procedures

- Ensure that the charity adheres to relevant fundraising legislation, including compliance with the Fundraising Regulators guidelines.
- Deliver a donor experience that is valued by our supporters, and within which they feel safe, respected and appreciated, this includes ensuring that CPPFs fundraising and communication practices adhere to data protection legislation and CPPF policies and procedures relating to the processing and storing of data.
- Adhere to all relevant CPPF policies and procedures.

7. Management Team

- Attend Management Team meetings and ensure close working and communication with other managers.
- Work with other managers to develop and deliver the charity’s plans.

Other responsibilities:

In addition, the postholder will be expected to:

- Liaise with other staff on all matters of overlapping responsibility;
- Deputise for the CEO and other managers if required;
- Undertake any other duties which from time to time may be required by the charity (CPPF is a small charity carrying out a wide range of operations and occasionally it may be necessary for the post holder to cover for other staff or to help with the other operations of the charity).

Learning and development:

- Maintain an awareness of current best practice in fundraising to inform the work of CPPF.
- Be committed to continuous professional development, where relevant maintaining any professional memberships.
- Proactively share knowledge and skills to develop colleagues and volunteers.

Person Specification

Education and Qualifications

- Graduate level/higher qualification, or a relevant qualification or training in fundraising.

- Membership of a relevant professional body (eg Institute of Fundraising)

Knowledge, skills and experience

- Demonstrable evidence of successful major gifts fundraising.
- Excellent oral and written communication skills, with demonstrable evidence of advocacy and negotiation skills.
- Good IT skills (spreadsheets, Microsoft Office suite, database management) and experience of fundraising support systems.
- Experience of the not-for-profit sector.
- Knowledge of UK fundraising and data protection regulations.
- Experience of administering grants and donations.
- Experience of organising donor cultivation and solicitation events.

- Knowledge of, and commitment to at least one of: nature/heritage/ environment/culture/Cambridge.
- Experience of management reporting for fundraising activity.
- Experience of budgeting and managing a budget.
- Experience of working with trustees and volunteers.
- Experience of recruiting and managing volunteers.
- Experience of recruiting and managing staff.
- Knowledge or experience of communications and working with the media, web and social media

Personality, character traits and disposition

- Excellent interpersonal skills, with the ability to build long-term relationships and broker agreements.
- Confident and uses initiative.
- Good research and analytical skills.
- Good attention to detail.
- Ability to work under pressure and meet targets and deadlines.
- Self-motivated and positive outlook.
- Ability to organise and manage own workload and also work as part of a team.


- Full Driving Licence.
- Proof of the right to work in the UK
- Flexibility to attend evening meetings and weekend events when required.

How to Apply

To apply, please email us the following:

- Your full CV.
- A covering letter telling us how you meet the person specification and job description for this role - and also tell us why you want the job.
- Contact details for two referees (who will not be approached without your permission)

Applications should be emailed to Robin Barratt at [email protected]

Please title your email ‘Job Application’ and include your name in the file name of your CV and cover letter.

Closing date for applications is Monday 16 September 10am.

If you would like an informal chat about this role or have any questions please contact James Littlewood on 01223 243830.