office manager




North East

[Apply by]


flexi time job




We are looking for an experienced Office Manager to join us on a part-time basis to help organise our studio and co-working space, welcoming clients and supporting the team with the company’s day-to-day operations. This exciting position will be key in creating and maintaining a dynamic but comfortable work environment, ensuring high levels of efficiency and effectiveness with great communication.

The successful Office Manager will have experience in a similar position and will be familiar with a range of software (accounting systems, email, spreadsheets and databases) and be able to accurately coordinate all daily administrative duties with ease. The Office Manager will report to the MD and ensure the smooth running of our work spaces while helping to improve company procedures and day-to-day operations.

The Role

• Welcome and provide general support to visitors
• Answer and redirect phone calls
• Manage the calendar and schedule meetings and appointments
• Plan and arrange travel and accommodation
• Organise the studio and order supplies, stationery and equipment
• Manage our new workshop space and setup for events
• Manage employee records and maintain internal databases
• Prepare management team agendas and take minutes
• Prepare reports and presentations when required
• Organise and develop office management policies and procedures
• Work with HR to update and maintain office policies as necessary
• Work with HR to manage staff holiday and sickness
• Coordinate with our IT provider on systems and equipment
• Manage contract and price negotiations with suppliers
• Support the management team with the recruitment process
• Support the management team with staff development procedures
• Address the team's office queries (e.g. stationery, equipment and travel arrangements)
• Liaise with suppliers (e.g. cleaning, catering and security services)
• Plan in-house or off-site activities, like socials, celebrations and events
• Ensure all sales are invoiced and paid on time
• Reconcile invoices and identify discrepancies
• Manage team expenses and process reimbursements
• Produce spreadsheets and check for accuracy
• Maintain financial records

The Candidate

• 2+ years experience as an Office Manager (or similar) is essential
• Sound knowledge of office administrator responsibilities, systems and procedures
• Must be a self starter, able to organise your own workload and have a pro-active attitude
• Excellent written and verbal communication skills
• Excellent time management skills and ability to multi-task and prioritise work
• Strong organizational and planning skills for a fast-paced environment
• Attention to detail and problem solving skills
• A creative mind with an ability to suggest improvements
• Competent IT skills with Email, Microsoft Office (Adobe Creative Suite experience preferable)
• Ability to produce spreadsheets within Microsoft Excel and Google Sheets
• Knowledge of basic bookkeeping procedures
• Experience of using accounting software (Xero in particular)
• Good math skills and the ability to spot numerical errors
• Ability to handle sensitive, confidential information
• Good commercial awareness
• Experience of using Apple Mac's preferred
• Relevant qualifications 
• Driving license / own car

What We Offer

• Competitive salary
• Contributory pension scheme
• 24 days annual leave (plus bank holidays)
• Flexible working
• Continued personal development
• Team incentive
• Precept Social Club (Paid Activities)
• Long Service Benefits

Please note: References will be required.

To apply for this role please send your CV and cover letter via the apply button below. Pop in some relevant details of your previous work and why you'd like to join the team and we'll be in touch.